FACILITIES ADMINISTRATION - Associate VP for Safety and Facilities

Job Classification

  

Position summary

This position is responsible for overseeing the overall operations of the Offices of Campus Safety, Custodial Services, Grounds, Plant Service, and Transportation. This is done by managing those office supervisors who are responsible for the day-to-day operations. This position also assists the University in strategic planning and risk management.   

Qualifications summary

Bachelor’s degree and/or relevant training/certifications. 

Relevant work experience in leadership, project management, financial management, and communication/coordination. 

Advanced experience/training in either safety/security operations and/or facility management preferred. 


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

General Duties: 

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  Communicate with campus stakeholders to identify safety and facility needs and delegate outcomes.  
  

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  Establish/maintain employee development plans. 
  

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  Generate/manage statistical data for report/review.  
  

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  Identify processes and strategies to manage/improve operations, services, and level of care/support for the campus. 
  

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  Manage and/or delegate miscellaneous operations: facility access (keys/card access), policy development, web content, or services provided.  
  

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  Provide guidance in strategic planning/daily operations for individual areas/offices. 
  

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  Provide input/recommendations for all campus process/policies/procedures that impact safety and facilities. 
  

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  Represent individual areas/offices to University Administration for operational needs and campus-wide strategic plans. 
  

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  Serve as alternate building manager for all buildings/facilities/areas on campus. 
  

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  Serve on various assigned committees in varying roles (member, secretary, chair). 
  

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  Where appropriate, coordinate or delegate projects.  
  

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  As needed, assist in day-to-day operations of supervised offices. 
  

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  Other duties as assigned. 
  

Area Specific Duties: 

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  Safety 
  


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  Manage the day-to-day supervisors responsible for administrative functions, operations, regulatory compliance (EPA, NFPA, OSHA), and emergency management. 
  


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  Serve as incident commander or other roles in the Emergency Operations Center or Incident Command Post. 
  


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  Facilities 
  


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  Manage the day-to-day supervisors responsible for Custodial Services, Grounds, Plant Service, and Transportation. 
  


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  Serve as or delegate lead roles on construction/remodel projects. 
  


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  Risk Management 
  


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  Advise University Risk Manager on policy/process for risk mitigation. 
  


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  Carry out duties assigned by the Risk Manager
  

Specific committees can include, but are not limited to: 

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  Accessibility Coordinating Committee – Chair 
  


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  Art and Signage Committee – Chair 
  


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  Board of Trustees Development and Facilities Committee – Invitee  
  


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  Board of Trustees Finance and Operations Committee – Invitee 
  


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  Capital Expenditures Committee – Secretary 
  


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  Compliance Committee – Chair 
  


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  Data Governance Committee – Member 
  


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  Facility Data Sub-Committee – Chair 
  


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  Financial Management – Member  
  


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  Institutional Operations Council – Member 
  


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  Land Use Committee – Member 
  


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  Safety and Risk Management Committee – Chair 
  


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  University Strategy & Policy Committee - Invitee 
  

Supervisory responsibilities

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  Personnel: Manage direct reports and serve as additional level supervisor for their subordinates. This includes involvement in hiring/promotion and any conduct outcomes in consultation with the chain of command and Human Resources. This also includes providing mentorship/development/growth opportunities as well as opportunities to develop/maintain social events/morale.  
  

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  Financial: Serve as budget manager for individual office budgets and approve purchasing/expense reports. 
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

In addition to the subsections below: 

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  Ability to rely on experience, training and judgment to create and execute policies/procedures. 
  

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  Ability to lead and work cohesively in a team-oriented environment. 
  

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  Advanced communication and customer service skills with the faculty, staff, students, community visitors, vendors/contractors, and emergency response agencies in varying communication methods to resolve conflicts or respond to emergencies. 
  

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  Ability to effectively communicate in English 
  

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  Preferred experiences in: 
  

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  Security, law enforcement or military. 
  

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  Construction/trades  
  

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  Regulatory compliance 
  

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  Higher education 
  

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  Must function well while under stress. 
  

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  Must have excellent human resource skills, dealing with a wide variety of people.  
  

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  Must have or obtain a valid Michigan driver’s license. 
  

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  Must have or be able to obtain varying licenses as needed.
  

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Bachelor’s degree and/or relevant training/certifications. 

Must have or be capable of obtaining certifications in: 

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  Regulatory Compliance 
  

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  ADA 
  

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  Clery Act 
  

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  EPA 
  

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  NFPA/Fire Code 
  

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  OSHA/MIOSHA  
  

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  Facilities 
  

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  Facility Management 
  

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  GIS Data Systems 
  

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  Security 
  

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  Defensive Tactics 
  

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  Investigation/Interrogation (REID, Linguistic Statement Analysis, Title IX, etc.) 
  

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  Formal law enforcement training (Reserve/LEO Academy etc) 
  

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  Emergency Management 
  

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  FEMA/NIMS/ICS 
  

Interpersonal interactions

This position should function with limited direction and be responsible for identifying daily/recurring tasks and any additional training necessary for the completion of their duties.  

Internally to the division, this position requires the ability to lead by example and to provide direction/training to subordinates. This requires the intentional fostering of working relationships through trust/credibility and thoughtful decision making. 

Externally this position will work with University Administration, campus partners, and vendors/contractors to provide a safe and operational learning environment with services for the campus and public. This requires relationship building and professional comportment. 

For security work, it will include providing support to all involved parties while also taking steps to identify those responsible for the incident. This requires developing a unique balance of grace and justice that shows care/support while holding the same person accountable for their actions. 

Physical demands

While performing the essential duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls. The employee is regularly required to use other senses to talk, hear, taste, and/or smell. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is regularly required to sit, stand, jump, climb, balance, stoop, kneel, crouch and crawl. The employee must occasionally lift and/or move more than 100 pounds, frequently lift and/or move up to 50 pounds, and regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  

Employee will also be required to work in/be exposed to, all weather conditions associated with the State of Michigan. 

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Primarily the work environment will be an office setting. 

While it is impossible to predict all situations that someone might encounter while performing their duties, it is understood that this position could be expected to work occasionally at all hours of the day and night, during many different types of weather conditions. During these common activities an employee might be confronted with potentially dangerous situations associated with facility and security type work. 

In the completion of these activities an employee will also have access to University vehicles, heavy equipment, and other trade-type work settings. 

While completing these duties, the employee will be walking through campus grounds including sidewalks, parking lots, roadways, grass areas, and wooded trails. The employee will also be accessing buildings, from common spaces to classrooms, labs, mechanical/electrical rooms, residential spaces, roof-tops, or any other area belonging to the University.